How It Works - AutoSage Garage Management Software

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Set Up Users & Technicians

Add your team to AutoSage with the right permissions for the work they do.

Create accounts for office staff, managers and fitters
Role-based permissions for diary, stock, billing and admin
Assign technicians to branches and bays
Onboarding works in minutes, no IT team required

Set up users and technicians - step 1

Set up users and technicians - step 2

Set up users and technicians - step 3

Set up users and technicians - step 4

Set up users and technicians - step 5

Set up users and technicians - step 6

Set up users and technicians - step 7

Set up users and technicians - step 8

Set up users and technicians - step 9

Set Up Customers & Suppliers

Build out your customer accounts and supplier list ready for daily operations.

Customer account creation with vehicles, contacts and addresses
Account-specific pricing, discounts and credit terms
Supplier set-up ready to raise purchase orders
Multi-branch support so each location can transact independently

Set up customers and suppliers - step 1

Set up customers and suppliers - step 2

Set up customers and suppliers - step 3

Set up customers and suppliers - step 4

Set up customers and suppliers - step 5

Set up customers and suppliers - step 6

Set up customers and suppliers - step 7

Set up customers and suppliers - step 8

Set up customers and suppliers - step 9

Set up customers and suppliers - step 10

Set up customers and suppliers - step 11

Set up customers and suppliers - step 12

Create a Booking

Take a job in seconds. Vehicle, customer and notes captured in one screen.

Quick lookup by registration with DVLA verification
Add vehicle, customer and contact details in one flow
Capture work required, notes and photos up front
Confirm to the customer via SMS or email

Create a booking - step 1

Create a booking - step 2

Create a booking - step 3

Set Fitments, Order Parts & Cost the Labour

Add the parts and labour needed, raise purchase orders for missing stock, and let HaynesPro do the heavy lifting on times and costs.

Add tyres, parts and consumables straight from your catalogue
Live stock check across branches before committing fitments
Raise purchase orders to GSF and other suppliers for missing stock without leaving the booking
HaynesPro lookup pulls labour times and costs for the job
Job-level cost rolls up automatically as parts and labour are added

Set fitments, order parts and cost the labour - step 1

Set fitments, order parts and cost the labour - step 2

Set fitments, order parts and cost the labour - step 3

Set fitments, order parts and cost the labour - step 4

Set fitments, order parts and cost the labour - step 5

Set fitments, order parts and cost the labour - step 6

Set fitments, order parts and cost the labour - step 7

Set fitments, order parts and cost the labour - step 8

Drag & Drop onto the Diary

Place the job on an available technician and bay in one motion. Live capacity is visible at a glance.

Drag the booking onto an available fitter and bay
See branch remaining capacity for any given day
Reassign or reschedule with the same drag motion
Real-time updates push to the fitter's mobile app

Drag and drop onto the diary - step 2

Drag and drop onto the diary - step 3

Fitter Completes the Job on Mobile

Your fitters get the day's jobs on their phone, capture sign-off and damage evidence, and stay synced with head office.

Day's allocated jobs synced live to the fitter
Customer signature capture on the device for sign-off
Photo and video capture for damage inspection evidence
Live messaging back to head office throughout the job
Offline-tolerant capture, syncs when back in signal

Fitter completes the job on mobile - step 1

Invoice & Take Payment

Convert the completed job into an invoice, take payment any way the customer wants, and post straight into your accounts.

Invoice generated automatically from the completed job
Dojo integration to take card payments at the terminal
Accept cash, BACS, or send a payment link by email or SMS
Consolidated billing for trade and fleet customers
File-based export to Sage, Xero and other accounting packages

Invoice and take payment - step 1

Invoice and take payment - step 2

Invoice and take payment - step 3

Invoice and take payment - step 4

Invoice and take payment - step 5

Invoice and take payment - step 6

Invoice and take payment - step 7

Invoice and take payment - step 8

Invoice and take payment - step 9

Invoice and take payment - step 10

Invoice and take payment - step 11

Reporting & Insights

Once the job is done, the data is yours. Track every metric that matters across branches, technicians and customers.

Real-time KPI dashboards for revenue, throughput and margin
Technician utilisation and productivity by branch
Stock valuation, shrinkage and aged debt reports
Excel export and custom report builder
Schedule reports to land in the inbox automatically

Reporting and insights - step 1

Reporting and insights - step 2

Reporting and insights - step 3

Reporting and insights - step 4

Reporting and insights - step 5

Want a demo?

Get in touch with our team to see how AutoSage can streamline your operations.